How to convert a Microsoft Publisher file to a PDF

You can only open Publisher Files (.pub) with Microsoft Publisher. If you want to share the file with others who do not have a publisher, or if you want to prevent the file from being edited, you can convert it to PDF.

To convert a publisher file to PDF, first open the file you want to convert. Once opened, click the “File” tab in the publisher’s ribbon.

Click File in the Publisher's Ribbon.

Next, click “Export” in the left hand pane.

Click Export in the left hand pane.

You will now be in the Create PDF / XPS Document section of the Export Options. Here, the publisher shares some of the reasons you might want to convert your PUB file to PDF, such as saving formatting and style, making it more difficult for others to edit the file, and getting the file online. Watch free

Click the “Create PDF / XPS” button.

Click Create PDF or XPS.

File Explorer will appear. In the “Save as type” box, you will see “PDF”, meaning your pub file will be saved as a PDF. But before you save the file, you want to know who the file is best for. To do so, click on “Options”.

Click Options.

The Publishing Options window will open. There are five options available to explain how the file will be printed or distributed.

  • Minimum size. – Ideal if you want to view the file online as a page.
  • Standard – Ideal if you plan to send the file via email and if there is a chance that the recipient will print it.
  • High quality printing. – Ideal for desktop or shop printing.
  • Commercial Press. – Ideal for commercial use. This is the highest standard available.
  • Customized – Set your specifications.

Publishing options.

Select the option of your choice and then click “OK” in the bottom right corner of the window.

Click OK.

Finally, select the location where you want to save the file, give the file a name, and then click the “Publish” button.

Click Publish.

The file will now be saved as a PDF at the selected location.

Now that the file is saved as a PDF, you can open it with your web browser or the desktop reader of your choice. Make sure all formatting is as expected before sending it!

Related: How to convert a PDF to a Microsoft Word document

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